National Student Song Festival „New Sounds” – I edition

I. GENERAL PROVISIONS

§ 1. Regulations

1. The Regulations set out the rules for organizing and conducting the Festival, including the conditions for participation, the course of the individual stages, the evaluation criteria, the rules for selecting the winners and awarding prizes, as well as the rights and obligations of the Organizer and the Participants.
2. The Regulations are available free of charge on the Festival’s Website in a manner enabling their acquisition, reproduction and preservation throughout the entire duration of the Festival and for a period not shorter than 180 (in words: one hundred and eighty) days after its conclusion.
3. The organizers reserve the right to change the Regulations for important reasons, in particular changes in the law, changes in the deadlines or location of individual stages of the Festival, or the occurrence of circumstances beyond the control of the organizers, provided that such a change cannot violate the rights acquired by the Participants or worsen their situation regarding the already completed stages.

§ 2. Organizers

1. The organizers of the Festival are:
   1. the foundation under the name Fundacja Uniwersytetu im. Adama Mickiewicza w Poznaniu, with its registered office in Poznań (postal code: 61-612), at ul. Rubież 46, entered into the register of associations, other social and professional organizations, foundations, and independent public health care institutions under KRS number 0000052045, as well as into the register of entrepreneurs of the National Court Register, whose registration documents are kept by the District Court of Poznań – Nowe Miasto i Wilda in Poznań, identified with the Tax Identification Number (NIP) 7810002075,
   2. Adam Mickiewicz University in Poznań, based in Poznań (postal code: 61-712), at Wieniawskiego Street 1, identified with Tax Identification Number (NIP) 777-00-06-350.

§ 3. Definitions

1. Whenever the Regulations refer to:
   1. Office of the Festival – this means a team of people appointed by the Coordinator to manage the Festival;
   2. Artistic Director – this means a person appointed by the Coordinator to oversee the artistic aspects of the Festival;
   3. Director of the Festival – this means a person appointed by the Coordinator to manage the Festival, who manages its preparation and progress as a whole, coordinating the actions of all the individuals and entities involved in organizing the Festival;
   4. Festival – this means the festival organized by the Organizers under the name „NEW VOICES” – the National Student Song Festival;
   5. Finalist – meaning the Participant qualified for the Final Concert;
   6. The schedule – this means a list of events that are important from the perspective of the Participant in terms of organizational matters during the Festival;
   7. Jury – by this is meant, appropriately within the context of the Qualifying Jury or the Final Jury;
   8. The Final Jury – this means a collegial body appointed by the Coordinator in the composition of 5 (literally: five) persons, whose tasks include evaluating the Participants participating in the Festival at a given stage;
   9. The Qualifying Jury – this means a collegial body appointed by the Coordinator in the composition of 3 (literally: three) persons, whose tasks include evaluating the Participants participating in the Festival at a given stage;
   10. Final Concert – this means a competition concert with the participation of the Finalists;
   11. Coordinators – by this we mean the foundation under the name Adam Mickiewicz University Foundation in Poznań;
   12. Winner – that means the Finalist, to whom the Final Jury awarded the prize;
   13. The Finalists' List – this means the list of Participants qualified as a result of individual auditions by the Final Jury to participate as performers in the Final Concert;
   14. The Final Works List – this means the list of word-musical works published on the Festival Website, excluding the works included in the List of Works;
   15. The List of Entries – this means the list of literary and musical works published on the Festival Website, other than the works included in the List of Final Entries;
   16. Organizers – by this are meant the entities indicated in the provisions of §2 of the Regulations;
   17. Musical Background – this means the recording in the form of a computer file of the instrumental layer of the work included in the List of Final Works, in an arrangement prepared for the purposes of the Festival;
   18. By the Regulations – this means the present regulations of the Festival;
   19. Festival Website – this means the Festival website accessible on the Internet at nowepoglosy.pl;
   20. Participant – means a person who, as a result of submitting an application, has been qualified to participate in the Festival and is entitled to participate in it at that stage;
   21. The Final Work – this means a word-musical composition from the List of Final Works performed by the respective Participant;
   22. The Conferred Performance – this means the artistic performance by the Participant of the literary-musical work from the List of Conferred Works, as specified in the Regulations;
   23. The Festival Orchestra – this means a musical ensemble provided by the Organizers, performing the instrumental layer live during the Final Concert.

II. FESTIVAL

§ 4. Coordinator, Festival Office

1. The coordinator acts on behalf of the Organizers and coordinates the organization of the Festival.
2. The coordinator appoints and dismisses:
   1. Director of the Festival;
   2. Artistic Director.
3. The Festival Office appoints a Coordinator.
4. The Festival Office is managed by the Festival Director.
5. The Festival Office provides efficient organizational and administrative support for the Festival; in particular, it accepts applications or documents, maintains correspondence with Participants, and provides interested parties with all information regarding the Festival.
6. Contact with the Festival Office is made via e-mail sent to the address biuro@nowepoglosy.pl.

§ 5. Festival

1. The festival serves to support the cultural activities of the UAM by creating and developing opportunities for the active participation of the academic community in cultural projects, in particular by promoting and presenting the student’s creativity and integrating the academic community around a cultural event.
2. The festival is nationwide in nature.
3. The festival takes place in the city of Poznań, in the facilities specified in the Regulations and in the announcements published on the Festival’s Website.
4. The schedule of the Festival is attached as Appendix No. 1 to the Regulations and is published on the Festival Website.
5. The organizers reserve the right that the Festival is not a random game, a fantasy lottery, a mutual bet, a promotional lottery, or a game whose outcome depends on chance, within the meaning of the Act of 19 November 2009 on gambling games, and the drawing referred to in §19 of the Regulations serves solely to determine the repertoire and has no influence on the results of the Festival or on the awarding of prizes.

III. PARTICIPANTS

§ 6. Participants

1. Only natural persons who meet the following conditions in total may participate:
   1. has the status of a student within the meaning of the Act of 20 July 2018 – Law on Higher Education and Science, at a university located on the territory of the Republic of Poland;
   2. she is of legal age on the date of submitting the Application;
   3. registers his participation in the Festival as a soloist;
   4. She made a correct Report.
2. The student status must be maintained both on the day of the Registration and on the day of the Final Concert.
3. The participant documents the status of the student referred to in paragraph 1(a) above:
   1. by submitting the Application – by submitting along with the digital image (scan) representation of a valid student ID confirming that the person meets the condition referred to in paragraph 1(a) above,
   2. at every stage of the Festival – by showing an original valid student ID, as mentioned in point b) above, upon request.
4. A foreigner who meets the conditions specified in paragraph 1 above may also participate, provided that the Festival is conducted in Polish, and all correspondence and documentation are prepared in Polish.
5. The participant undertakes to actively participate in the promotional activities related to the Festival within the scope and terms agreed upon with the Festival Office, including, in particular, but not exclusively, in interviews, photo shoots or press conferences, as well as to cooperate with the Coordinator in the activities undertaken for this purpose to the extent reasonably expected of a professional.

§ 7. Exclusions

1. The organizers reserve the right that, in the event that the Participant cannot document their status as a student in the manner referred to in Article 6, paragraph 3, letter b) of the Regulations, the Coordinator may exclude such Participant from participating in the Festival.
2. The organizers exclude participation in the Festival for duos or larger groups, even if each of the Participants forming a given duo or larger group will be individually qualified to participate in the Festival.
3. The coordinator excludes from participation in the Festival as Participants the following persons:
   1. involved in organizing the Festival,
   2. being members of the Qualifying Jury and the Final Jury,
   3. the closest relatives of the persons mentioned in points a) and b) above, i.e. spouse, ascendants, descendants, siblings in the same line or degree, persons under foster care and their spouse, as well as persons living in a common-law relationship.
4. The coordinator is authorized to exclude a Participant from participation in the Festival if the Participant:
   1. violates the provisions of the Regulations, including failing to meet or no longer meeting the conditions for participation,
   2. does not perform or performs inadequately the obligations arising from the Regulations,
   3. provided false data in the Application or during the Festival, or used an invalid document,
   4. presented it as his own Implementation Notification made by a third party,
   5. violates the rules of social conduct, good manners, or the personal good of other Participants, members of the Jury, employees or associates of the Organizer, or the audience.
5. Before excluding the Participant, the Coordinator allows the Participant to take a position, unless the nature of the violation or the course of the Festival make this impossible.
6. Exclusion from participation in the Festival takes place in the form of a statement by the Director of the Festival, together with the justification.

IV. JURY

§ 8. Composition of the Jury

1. Members of the Jury are appointed and dismissed by the Coordinator.
2. The coordinator indicates the Chairman of the given Jury.
3. The composition of the given Jury is made public at least by publishing it on the Festival’s Website.

§ 9. Principle of impartiality

1. Before proceeding with the evaluation of the Participants, each member of the Jury shall submit to the Coordinator a written statement, under penalty of invalidity, stating that there are no circumstances that could reasonably give rise to a justifiable doubt regarding their impartiality, particularly when:
   1. remains with the Participant in a marital relationship, in a relationship of kinship or affinity of the second degree, in a foster care, guardianship or curatorship relationship, or in a common-law relationship,
   2. remained or remained with the Participant in an employment relationship, commission or other employment relationship of a remunerative nature during the 6 (six) months preceding the given stage of the Festival,
   3. he/she has conducted a course in vocal training or stage preparation with the Participant during the 6 (six) months preceding the given stage of the Festival.

§ 10. Evaluation rules

1. The Participant acknowledges that the evaluation by the Jury is subjective, which the Participant accepts.
2. The deliberations of the Jury are secret.
3. A record of the deliberations of the Jury shall be drawn up containing at least the results and the signatures of all the members of the Jury present. The provisions of paragraph 2 above shall apply accordingly.
4. Members of the Jury are obliged to keep the proceedings and the data of the Participants confidential.
5. The decisions of the Jury are final and there is no right of appeal; however, it should be noted that each Participant may file a complaint regarding the compliance of the Festival’s proceedings with the Regulations.

V. PHASE I

§ 11. Reports

1. Participants must submit the Registration form in person.
2. Making the Registration is tantamount to the Participant’s declaration that they have read the Regulations, understood their content, accept them in full and undertake to comply with them.
3. Acceptance of the Regulations is tantamount to the conclusion of a contract between the Organizers and the Participant regarding participation in the Festival, the content of which corresponds to the Regulations.
4. The report must be submitted simultaneously:
   1. submitted exclusively during the period provided for in the Schedule,
   2. submitted exclusively via the electronic form available on the Festival’s website,
   3. be accurately filled out and contain all the required information and attachments.
5. Entries containing illegal, vulgar, hate-inducing, or infringing content or the personal rights or property of third parties are rejected without a request for completion, of which the Participant is informed electronically along with a justification.
6. The organizers reserve the right that, in the event that more than one Entry concerns the same Participant, only the Entry submitted first will be considered, the remaining ones being disregarded.

§ 12. Reporting procedures

1. As part of the Submission, the Participant makes available 2 (two) Submission Executions.
2. The sharing referred to in paragraph 1 above takes place by indicating in the Application a separate address for each Submission on the YouTube website where the relevant Submission is made available by the Participant:
   1. in „non-public” mode,
   2. without password protection,
   3. without age or territorial restrictions that prevent its reproduction.
3. The application must provide for the possibility of the free reproduction of both Application Executions during the period from the date of submission of the Application until the end of Phase II.
4. The submitted works may not concern the same work or a work outside the List of Submitted Works.
5. Detailed technical and artistic requirements for the submitted performances are published on the Festival’s website.
6. Regardless of the outcome of the qualification, the costs of preparing and making the Entry Performances available do not burden the Organizers.

VI. PHASE II

§ 13. Qualifications

1. The Qualifying Jury will evaluate the Participants who have submitted a correct application and have not been excluded from participating in the Festival within the timeframe specified in the Schedule.
2. The Qualifying Jury shall evaluate the individual Participants referred to in paragraph 1 above solely on the basis of the data contained in the Participant’s Application and its Submission Performance.
3. The criteria for evaluation by the Qualifying Jury are:
   1. vocal conditions and vocal technique,
   2. musicality, intonation and sense of rhythm,
   3. the interpretation of the work and the artistic expression,
   4. dictionaries and work with the word.

§ 14. Results of qualification

1. The list of Participants qualified by the Qualifying Jury for Stage III is made public by publishing it on the Festival Website.
2. No justification is provided for the evaluations of individual Participants.

VII. PHASE III

§ 15. Individual hearings

1. The Festival Office shall, no later than 14 (forty-one) days before the individual audition, send via electronic mail to each Participant qualified to participate in Stage III information about the date and place of the individual audition of that Participant.
2. The detailed schedule of individual hearings is set by the Coordinator; this order is not subject to change at the request of the Participant, unless particularly justified circumstances exist.
3. During the individual audition, the participant performs both Entry Performances live in front of the Qualifying Jury.
4. The participant may perform the given Entry Piece during the individual audition only with accompaniment:
   1. played from a computer file,
   2. performed live by myself,
   3. performed live by no more than 1 (one) person provided by the Participant.
5. The detailed technical requirements regarding the computer file referred to in paragraph 4(a) above will be indicated in the correspondence referred to in paragraph 1 above.
6. No later than 7 (seven) days before the scheduled date of the individual audition, the Participant shall inform the Festival Office via e-mail which of the methods indicated in paragraph 4 above he/she chooses to perform the given Entry Piece during the individual audition.
7. The coordinator shall provide the Participant during the individual interview with the opportunity to use, independently or through the person referred to in paragraph 4(c) above:
   1. publicity,
   2. an electric piano,
   3. a file player enabling the playback of sounds recorded in computer files in the format specified in the electronic correspondence referred to in paragraph 5 above.

§ 16. Evaluation of individual hearings

1. The Qualifying Jury will evaluate the individual Participants participating in Stage III solely based on the Application Submissions performed live by the individual Participants during the individual interviews.
2. The provisions of §13, paragraph 3 of the Regulations apply accordingly.

§ 17. Results of individual hearings

1. The list of Participants qualified by the Qualifying Jury for Stage IV is made public by publishing it on the Festival’s Website.
2. The Festival Office, via e-mail, notifies each Participant individually of their eligibility to participate in Stage IV.
3. The provisions of §14, paragraph 2 of the Regulations apply accordingly.

Phase VIII IV

§ 18. Formal conditions

1. A participant qualified to participate in Stage IV may participate in it provided that they send a request to the Festival Office via e-mail within the timeframe specified in the Schedule:
   1. confirmation of participation in Stage IV,
   2. their artistic biography,
   3. a promotional photograph depicting the Participant, stored in the form of a computer file,
   4. an audio-visual recording containing the Participant’s statement as a response to the question: „What does qualifying for the final of the Festival give me?”, recorded in the form of a computer file.
2. The detailed requirements of the Organizers regarding the attachments referred to in paragraph 1(b) – (d) above are published on the Festival’s Website.
3. Refusal to participate in Stage IV or failure to perform or improper performance of the obligation referred to in paragraph 1 above results in the exclusion of the Participant, in place of whom another Participant designated by the Qualifying Jury may be eligible to participate in Stage IV.
4. Participants taking part in the qualifications or rehearsals for the Final Concert and those performing at the Final Concert are required to be fully available in Poznań during the hours indicated by the Festival Office.

§ 19. Final works

1. The Artistic Director, following a random draw in the presence of the Festival Director, assigns to each Participant who has been qualified to participate in Stage IV and duly met the formal requirements referred to in Article 18 of the Regulations, the performance of 1 (in other words: one) of the works listed on the Final Works List.
2. The given work can only be drawn by one Participant.
3. The results of the lottery referred to in paragraph 1 above are published on the Festival’s website.
4. The organizers reserve the right that the drawing of lots referred to in paragraph 1 above serves solely to determine the repertoire of the Final Concert.

§ 20. Musical accompaniments

1. The Festival Office provides Participants participating in Stage IV with the opportunity to download the Musical Background for the Final Piece in the terms specified in the Schedule, as indicated in the information sent via e-mail.
2. The participant may submit comments to the Coordinator regarding the tonality of a given Musical Background Track, however, the final shape of the arrangement is determined by the Artistic Director.
3. The Musical Backgrounds are solely intended to prepare the Participant taking part in Stage IV to perform the Final Works appropriately as part of the qualification for the Final Concert.

§ 21. Qualifications for the Final Concert

1. The Final Jury will evaluate the individual Participants participating in the qualification for the Final Concert solely on the basis of the performance of the Final Piece during the individual audition, on the basis of which it will compile a List of Finalists.
2. The provisions of §13, paragraph 3, §14 and §15, paragraphs 2 and 3 of the Regulations apply accordingly.
3. In the event that a given Finalist withdraws from the performance within the Final Concert, they will be excluded from the Festival or, for any other reason, will not be able to perform within the Final Concert; in their place, another Participant participating in the Final Concert selected by the Jury may be qualified to participate in the Final Concert, who did not previously appear on the Finalists List, unless, in the opinion of the Artistic Director, for organizational reasons this is not possible or difficult.
4. A participant who participates in the qualification for the Final Concert, which is not qualified as a Finalist, participates in the Final Concert as a spectator.

§ 22. Attempts before the Final Concert

1. The auditions for the Finalists take place on the day immediately preceding the day of the Final Concert and on the day of the Final Concert.
2. The order of the rehearsals is determined by the Artistic Director.
3. The rehearsals are held with the participation of the Festival Team, which accompanies the Finalists.

§ 23. Final Concert

1. During the Final Concert, each Finalist performs the Final Piece live accompanied by the Festival Orchestra.
2. The organizers categorically exclude the possibility of using playback or semi-playback, as well as the use of any technical solutions that process live sound (e.g., loops), in particular, although not exclusively, containing recorded human voices, including those processed electronically.
3. The order of performances by the Finalists and the order of presenting the Final Works is determined by the Artistic Director.
4. The finalist is obliged to:
   1. compliance with the instructions and recommendations of the Festival Director or persons designated by him/her, in particular, but not exclusively, the Artistic Director,
   2. compliance with regulations and rules regarding occupational safety and hygiene, fire regulations, and regulations of the facilities where rehearsals and the Final Concert take place,
   3. the practice of sobriety and not being under the influence of intoxicating substances or psychotropic substances during rehearsals, the Final Concert and other events of the Festival.
5. The requirements regarding the stage attire and the technical conditions of the performance (rider) are determined by the Artistic Director in a communication sent to the Finalists by the Festival Office no later than 14 (literally: fourteen) days before the Final Concert.
6. The Final Concert can be recorded audiothetically, and information about the possible broadcast, retransmission or emission of the Final Concert, as well as about the Festival’s media partners, will be provided on the Festival’s Website.

§ 24. Decision of the Festival

1. The Jury selects the Festival Laureates during the Final Concert.
2. The provisions of §13, paragraph 3 of the Regulations apply accordingly.

§ 25. Awards

1. The results of the Festival are announced publicly during the Final Concert and published on the Festival’s website.
2. The total prize money is 30,000.00 (in words: thirty thousand 00/100) Polish zloty.
3. The Final Jury awards a monetary prize:
   1. a first-class prize of PLN 15,000.00 (in words: fifteen thousand 00/100),
   2. a second-degree award of PLN 10,000.00 (lit.: ten thousand 00/100) zlotys,
   3. a third-grade prize of PLN 5,000.00 (in words: five thousand 00/100).
4. Apart from the monetary awards in the Festival referred to in paragraph 2 above, tangible awards may be awarded by the sponsors of the Festival; such awards are not subject to exchange for monetary equivalent or other awards.
5. The organizers reserve the right for the Final Jury to:
   1. making any other distribution of monetary prizes than that specified in paragraph 3 above, however, within the limits of the total prize pool indicated in paragraph 2 above, including the awarding of prizes ex aequo;,
   2. refusing to award a monetary prize of a certain amount if the artistic level of the presentation does not justify it;
   3. the awarding of honorary distinctions, not linked to the provision of monetary compensation.
6. The monetary prizes are paid by bank transfer to the bank account indicated by the Laureate within 30 (thirty) days from the date the Coordinator receives the complete set of data necessary for the payment and settlement of the prize.
7. The prizes awarded at the Festival constitute income from winnings in a competition within the meaning of generally applicable laws, which may involve certain obligations of the Participant.
8. The organizers reserve the right that, in accordance with generally applicable legal regulations, they may be required to collect and remit income tax in connection with the awarding of the Finalist prize.
9. The right to the prize is not transferable or subject to transfer to a third party; in the event of the Laureate’s death before the award is issued, the provisions on inheritance apply.
10. The right to the prize expires if the Laureate, in appropriate circumstances:
    1. he/she shall not provide the Coordinator with the data referred to in paragraph 6 above within the time period specified by him/her,
    2. he/she will not receive the cash prize within 30 (lit.: thirty) days from the day the Coordinator makes it available to the Laureate.

IX. COPYRIGHT, RELATED RIGHTS AND IMAGE

§ 26. Provisions for the Participant

1. The Participant guarantees the Organizers that he/she is entitled to all rights to the materials submitted to the Coordinator in connection with participation in the Festival, to the extent that this allows the granting of licenses and the filing of statements provided for by the Regulations, and that these materials do not infringe the rights or personal property of third parties.
2. The participant guarantees to the Organizers that he/she has the consents of all persons whose image, voice or artistic performance have been recorded in the materials submitted to the Coordinator in connection with participation in the Festival.

§ 27. Rights to works performed during the Festival

1. The obligation to obtain and register licenses for the public performance, preservation and dissemination of the works performed by the Participants within the Festival, including towards organizations for the collective management of copyright and related rights (e.g. ZAiKS, STOART, SAWP, ZPAV), rests with the Organizers.
2. The participant is not entitled to make any modifications to the works referred to in paragraph 1 above, in particular, but not exclusively, to changes to the wording, translations or adaptations, without the prior, express consent of the Coordinator, provided in a form allowing for its content to be reproduced at a later time.

§ 28. License for artistic performances and materials

1. Upon submitting the Registration, the Participant grants the Organizers a non-paid, non-exclusive, unlimited territorial and time-limited license to use the artistic performances recorded at all stages of the Festival, as well as the materials submitted in accordance with the Regulations, together with the right to grant sublicenses to entities cooperating with the Organizers, including media partners and sponsors of the Festival, in the following fields of exploitation:
   1. in the field of preservation and reproduction – preservation and reproduction by any means, including printing, reprographic, magnetic, mechanical, optical, electronic or other techniques, analog or digital techniques, in any system and format, on any media, including input into computer memory and other devices;,
   2. in the field of the circulation of originals or copies – the introduction into circulation, lending or hiring of originals or copies,
   3. in the scope of dissemination in any other way – public performance, exhibition, display, reproduction, broadcasting and retransmission by wire or wireless means, by terrestrial stations, via satellite, in cable, telecommunications and multimedia networks, in coded and unencoded form, in open and closed circulation, including in the form of simulcast and webcasting,
   4. publicly making available in such a way that anyone can access it at a place and time of their choice, in particular on the Internet, on the Festival’s website, on social media platforms, and on platforms for the sharing of audiovisual material, including YouTube, Facebook, Instagram, TikTok, and Spotify,
   5. use for documentary, archival, reporting, educational purposes, as well as for informational and promotional purposes regarding the Festival, its subsequent editions, the statutory activities of the Foundation, and its partners and sponsors,
   6. the use of fragments of artistic performances in promotional materials, trailers, reports and summaries, including the right to combine them with other materials.
2. The license referred to in paragraph 2 above includes permission to exercise the rights derived from the works of artistic performances within the scope necessary for their use in the indicated fields of exploitation, in particular for performing assembly, cropping, color and sound correction, subject to the obligation to respect the artistic integrity of the performance.
3. The participant retains the right to use their own artistic performances in their own artistic activity.

§ 29. Image

1. By submitting an Entry, the Participant grants the Organizers a free, unlimited territorial and temporal permission to disseminate their image within the meaning of generally applicable laws, recorded in connection with participation in the Festival, and in the materials submitted to the Coordinator, along with the right to grant further permissions to the entities mentioned in Article §28, paragraph 1 of the Regulations.
2. The permission referred to in paragraph 2 above covers the dissemination of the image, including the voice, statements, name and surname, the name of the university and information about the venue occupied and the awards awarded, for documentary, informational and promotional purposes related to the Festival.
3. The permission referred to in paragraph 2 above does not include the use of the Participant’s image in advertising for third-party goods or services in a manner that suggests a recommendation of the product by the Participant.

§ 30. Agreement with Finalists

The finalists are obliged to conclude a non-binding agreement with the Organizers in writing, under penalty of invalidity:

1. transferring to the Organizers rights related to artistic performances presented during Stage IV and the Final Concert, on exploitation fields corresponding to those indicated in the §28, paragraph 1 of the Regulations,
2. granting the permits referred to in Article §29 of the Regulations.

X. COSTS OF PARTICIPATION IN THE FESTIVAL

§ 31. Costs covered by the Participants

1. The organizers do not charge the Participants any fees for participating in the Festival.
2. Participants bear all costs associated with their participation in the Festival themselves, unless the Regulations explicitly state that the cost in question is borne by the Organizers.

§ 32. Costs covered by the Organizers

1. The organizers, at their own expense, provide the Participants participating in the qualifying stages for the Final Concert within Phase IV, referred to in Article §21 of the Regulations, in the rehearsals before the Final Concert referred to in Article §22 of the Regulations, or in the Final Concert, with accommodation and meals during that period at an establishment designated by the Coordinator with a standard of at least 3 (i.e., three) stars, in single rooms.
2. The organizers explicitly state that they do not provide Participants with insurance against the consequences of accidents or property insurance.

XI. PERSONAL DATA

§ 33. GDPR

1. The organizers process the personal data collected in connection with the Festival in accordance with generally applicable laws, in particular, although not exclusively, with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC.
2. The organizers reserve the right to point out that the Participant’s provision of personal data is voluntary, but necessary for participation in the Festival.

XII. COMPLAINTS

§ 34. Reporting complaints

1. The participant has the right to file a complaint regarding the compliance of the Festival’s proceedings with the Regulations.
2. The complaint must be submitted no later than 14 (in words: fourteen) days from the date of the event that constitutes the basis for the complaint, however no later than 30 (in words: thirty) days from the date of the end of the Festival:
   1. via e-mail sent to the Festival Office,
   2. in writing to the address of the Coordinator’s office, with the note „New Sounds Festival”.
3. The complaint should include the name and surname of the person submitting the complaint, their contact details, an indication of the event to which the complaint relates, and a concise explanation and request.

§ 35. Consideration of complaints

1. Complaints on behalf of the Organizers are handled by the Festival Director.
2. The complaint shall be considered within 14 (in other words: fourteen) days from the date of its receipt.
3. The Festival Director, through the Festival Office, informs the person submitting the complaint about the way the complaint submitted by that person will be processed, in the same form in which the complaint was submitted.
4. The complaint cannot concern the substantive artistic assessment made appropriately by the Qualifying Jury or the Final Jury, which is final.